In order to ensure that Charlton Town officials and members of the community remain engaged and informed of the Project’s development plans, the Applicant has been working to establish and maintain regular and open lines of communication. The Project team has been in regular contact with the Charlton Town Administrator; the Administrator has advised the Project team that the Board of Selectmen and other Charlton officials have been regularly briefed on development activities. Additionally, the team held multiple “in person” meetings with the Board of Selectmen, the Charlton Economic Development Council, the Charlton Fire Chief and Deputy Fire Chief, the Interim Town Planner, the Building Commissioner, and the Tax Assessor.2 Some of the outreach conducted with respect to the Project are summarized in Table 1.4-1 as follows.

Summary of Certain Community Outreach Activities

The Applicant’s meetings with the Charlton Fire Chief and Deputy Chief resulted in design enhancements and an agreement on a plan to remain in contact throughout the development stages. Specifically, the Fire Chief made valuable suggestions that were taken into consideration by the team and implemented into the current design presented in this Petition. In discussing the merits of securing individual and comprehensive zoning exemptions, the Applicant plans to voluntarily participate in the “functional equivalent” of the site plan review process in Charlton. While the Applicant has requested an exemption from any requirements for site plan review, the Applicant has proposed to submit to the Planning Board all of the materials required by the Site Plan Review process, meet with the Planning Board to review the Project, and agree to memorialize any appropriate conditions that come out of that process in an agreement or stipulation with the Town. The Project team is also working to identify opportunities to provide additional benefits from the Facility or at the site to Charlton, its residents and businesses, and its neighbors. These opportunities could include using the site for community solar or electric storage facilities, resiliency facility opportunities (such as enhanced back-up service to nearby first responders or the Town Center), opportunities for natural gas distribution service to local customers, and potential back-up fuel for area electricity generators. This latter objective was the basis for the identification of the alternative site described previously. The Applicant believes that beyond the Project, there are substantial opportunities for renewable energy and resiliency benefits consistent with the Commonwealth’s energy policies.

Date

Department/Official

Discussion

March 1, 2016 Town Administrator, Town Planner Introduction of Project, Project partners, operations experience, and basic LNG and Project description.  Review of specific aspects of Project.
September 14, 2016 Fire Department Initial outreach letter to Fire Department regarding introduction of Project, Project partners, operations experience, and basic LNG description.
September 20, 2016 Board of Selectmen, Town Administrator, Tax Assessor Project update by Project partners.
September 27, 2016 Board of Selectmen Initial introduction of Project, Project partners, and basic LNG description.
October 25, 2016 Town Administrator and Tax Assessors Preliminary discussion of tax agreement parameters.
November 7, 2016 Project Open House Event The Project team held an “Open House” for Charlton officials, first responders, and residents. The purpose was to describe the scope of the Project and address stakeholder questions and comments.
Periodic updates, 1Q-2017-3Q-2017 Periodic Updates Community officials received periodic updates during the engineering and design process. 
May 14, 2018 Charlton Economic Development Commission Meeting Re-introduced Project to the EDC board, with a comprehensive update on development plans.
May 14, 2018 Charlton Town Administrator Re-introduced the Project with intent to inform the Board of Selectmen of the updated development schedule.
May 14, 2018 Charlton Tax Assessor Introduction and Project update.
June 13, 2018 Charlton Town Administrator Project status update and discussion regarding meetings with Zoning Board and Fire Chief.
July 12, 2018 Charlton Interim Town Planner and Building Commissioner Discussion of the merits of a zoning exemption and local permitting, including Conservation Commission.
July 12, 2018 Charlton Interim Town Planner Overview of Project layout and technology description.
July 12, 2018 Charlton Fire Chief and Deputy Chief Overview of Project safety plan & first responders comments on site layout.
August 2, 2018 State Representative Peter Durant

State Representative Paul Frost

Senator Ann Gobi

Initial outreach to the State Delegation introducing the Project and its local and Statewide impact. 
August 14, 2018 Board of Selectmen Monthly Meeting Project team provided an update on development activities.  Highlighted details of the Petition filing and expected permitting schedule.
August 16, 2018 Town of Southbridge Department of Economic Development and Planning Phone call introducing the project; arranging line of communication in advance of petition filing.
August 30, 2018 Town Administrator Meeting in Charlton to discuss potential long term benefits from the Project.  The Project team also provided an update as to the filing and details surrounding public outreach and future EFSB hearing in Charlton.
November 8, 2018 State Representatives Peter Durant

State Representative Paul K. Frost

Project team held an in-person project briefing at the Charlton Public Library with Rep Durant and Rep Frost and staff members.
November 13, 2018 Public Comment Hearing Project Team met with and spoke informally to numerous residents, stakeholders and community officials at the public comment hearing.  The Applicant also fully considered the formal comments presented at such hearing.
December 5, 2018 Charlton Town Administrator Project team met with the Town Administrator to provide an update following the EFSB public comment hearing and related developments.
January 4, 2019 Sturbridge Planning Board Chairman

Sturbridge Town Planner

Applicant held follow-up meeting from the EFSB public comment hearing to discuss specifics of project safety plan and the planned training programs for the Sturbridge Fire Department.
February 13, 2019 Charlton Planning Board, Charlton Building Inspector, Charlton Deputy Fire Chief, Charlton Fire Inspector NEC project representatives met with members of the Charlton Planning Board, the Charlton Building Inspector, Deputy Fire Chief and Fire Inspector.  An update on project activities was provided with substantial discussion on safety measures and alterations in design for the Route 169 Site.
February 15, 2019 Massachusetts Department of Transportation (“MassDOT”) Project design team members met with MassDOT, District 3 representatives to introduce the project and gain feedback on the design and permit application requirements for the Route 169 Site driveways and preferred interconnection pipeline route along Route 169.